5 Steps to Accurate Floor Plans

+ Full Text

5 Steps to Creating Accurate Floor Plans

INTRODUCTION Facility management teams often struggle with maintaining accurate, accessible floor plans and square footage measurements due to additions and changes in facility ownership. Having an accurate record of square footage is crucial for benchmarking and planning in facility management. A controllable, integrated space database helps you more efficiently: • • • • • •

Evaluate room capacity or occupancy Calculate rent in commercial facilities Track billing, revenue, costs, and grants Aid in asbestos tracking Simplify custodial management Ensure more accurate capital planning

AkitaBox has developed a five step process for updating and maintaining building plans in conjunction with a computerized maintenance management system (CMMS). Through this process, you’ll be able to produce: • • • • •

Accurate floor plans A complete space inventory (rooms, corridors, etc.) Accurate square footages Actionable custodial, maintenance and planning information A BIM file available for collaborating with contractors and architects

STEP 1: COLLECT Collect any existing floor plans you have. Look for:

• • • • •

Paper Drawings Blueprints PDF Floorplans CAD Files BIM Files

Ideally, the information collected here should be complete.

Missing something? Don’t worry! Something is better than nothing.


STEP 2: STANDARDIZE Consistency in format ensures information understandable and accessible in any circumstance. We recommend Autodesk® Revit® format, as this is the industry standard for the majority of new construction. Existing floor plans collected in step 1 will serve as templates for your updated floor plan database. A technician will essentially ‘trace’ over existing walls and other architectural features to create an up-to-date, consistent basic space model. Unless you have an in-house architectural team or trained Revit technician on hand, it’s best to work with a qualified third party for this step.

To learn more about creating a basic space model for your facility, talk to your existing vendors or contact us at AkitaBox.

STEP 3: AUDIT Space information is only useful if it’s accurate. Once you have building documentation standardized, you can audit facilities and update information accordingly. In order to update your space inventory and create accurate building plans, you need to remeasure the inaccurate areas of your facility:

  1. Walk your buildings and mark discrepancies in floor plans versus actual building layout
  2. Add measurements of inaccurate spaces to the software.
  3. Look for a data collection program that you will also be able to add the following information and data fields: Room Type, Floor Type, Room Number, Occupant Name, Photos, etc.
  4. Sync this collected data with Revit.

STEP 4: EDIT After you have collected the measurements of inaccurate space in your facility, your Revit technician can make changes to the space models. The additional information collected in your building inspection software (floor types, room types, room number, etc.) can also be pushed to the Revit file to create robust, data-rich floor plans.


STEP 5: REVIEW Congratulations! You have completed the process and now have: 1. 2. 3. 4.

Accurate floor plans A complete space inventory Square footages for each space in your building Uniform BIM files that you can use for collaborating with contractors and architects

From here, you can create cleaning schedules, track efficiency in cleaning processes, create egress plans, lay out spaces more efficiently--the possibilities are endless.




About AkitaBox AkitaBox is the leading FMS and data collection provider dedicated to improving the way people manage and interact with the buildings they occupy. Founded in 2015, AkitaBox currently supplies accurate facility data management tools to over 200 million square feet of educational, healthcare and governmental organizations in the United States. For more information, visit AkitaBox.com.